Pavago hiring Virtual Assistant in Pakistan | LinkedIn (2024)

Job Title:Virtual Assistant

Position Type:Contract, Full-Time, Remote

Working Hours:US EST

About Pavago

Pavago is currently seeking a Virtual Assistant (VA) to join our client’s team. This role is pivotal in providing essential administrative support and ensuring seamless operations for our clients. As a VA, you will play a crucial role in managing various administrative tasks and coordinating communications using tools like Monday.com and Google Workspace. Your responsibilities will include handling data entry tasks for software such as Buildium, organizing documents, and facilitating efficient workflow management. Collaborating closely with our team and clients, you'll ensure timely completion of tasks and contribute to maintaining high standards of organizational efficiency. If you thrive in a dynamic environment, possess strong organizational skills, and excel in delivering top-notch administrative support, we invite you to apply and become an integral part of our client's innovative team.

Responsibilities:

• Data Entry for Buildium Software:Input bills, leases, property information, and other relevant data accurately and promptly.
• Task Management with Monday.com:Organize and prioritize tasks such as uploading bills for approval, inputting new leases, and updating lease renewals.
• Communication Coordination:Facilitate communication within the team and with external stakeholders, ensuring seamless information flow regarding property management tasks.
• Document Handling:Manage documents using Google Workspace, including organizing files, preparing reports, and facilitating collaboration on projects.
• Digital Signature Management:Utilize DocuSign for handling digital lease agreements and related documentation efficiently.

What Makes You a Perfect Fit:

• Detail-Oriented:You have a keen eye for accuracy and precision in data entry and document management tasks.
• Organizational Skills:Ability to effectively prioritize tasks and manage time using Monday.com, ensuring deadlines are met consistently.
• Communication Proficiency:Strong written and verbal communication skills to facilitate clear and efficient communication within the team and with clients.
• Tech-Savvy:Proficient in using Buildium, Monday.com, Google Workspace, and DocuSign or similar tools, with a knack for quickly learning new software platforms.
• Problem-Solving Abilities:Capable of resolving issues and challenges independently while maintaining professionalism and efficiency.

Required Experience & Skills:

• Desired Background and Education:Ideal candidates for this role possess a degree in Business Administration, Real Estate Management, or a related field, providing a solid academic foundation in business principles and real estate operations essential for effective property management support. Additionally, coursework or specialized knowledge in property management practices enhances their ability to navigate industry-specific tasks with proficiency and contribute to streamlined operations.
• Experience:Prior experience in administrative support, property management, or real estate administration is highly preferred. This background equips candidates with practical skills in data entry, document management, and client communication within a real estate context, ensuring they can seamlessly integrate into the role and contribute to efficient property management processes.
• Technical Proficiency:Proficiency in Buildium is crucial for managing property-related data entry tasks accurately and efficiently, ensuring meticulous management of financial and lease information. Experience with Monday.com or similar tools enables candidates to effectively prioritize tasks, manage workflows, and collaborate with team members and clients to ensure timely completion of property management assignments. Competency in Google Workspace tools facilitates organized document management, secure communication, and efficient collaboration, while familiarity with DocuSign streamlines digital signature processes and document workflows, enhancing operational efficiency and compliance in property management contexts.

What Does a Typical Day Look Like?

A typical day in this role involves meticulous data entry of bills, leases, and property details into Buildium to maintain accurate records. Using Monday.com, tasks and deadlines are managed efficiently to ensure timely completion of assignments. Effective coordination of communication among team members and external contacts enhances information flow and collaboration. Document organization and preparation using Google Workspace supports seamless document sharing and collaboration efforts. Additionally, leveraging DocuSign for digital signatures ensures prompt execution of lease agreements and related documents, contributing to streamlined operations in property management.

Interview Process:

• Initial Phone Call:Engage in a brief conversation to understand your experience and suitability for the role.
• Video Interview:Delve deeper into your professional background and assess your skills in a 30-minute call.
• Practical Assessment:Showcase your creative abilities through practical tasks relevant to the role.
• Final Interview:Have a comprehensive discussion with our client to ensure mutual alignment.
• Background Checks: Conduct swift verification of your references and past employment details.

Ready to Apply?

Ready to apply? If you're adept at providing essential administrative support and ensuring seamless operations through efficient task management and communication coordination, we welcome you to join us as a Virtual Assistant. In this role, you'll play a crucial part in maintaining organizational efficiency and supporting daily tasks using tools like Monday.com and Google Workspace. Your proactive approach and attention to detail will contribute to the smooth execution of administrative duties, making you a valuable asset to our team at Pavago.